Job Responsibilities

1. Coordination & Communication

   • Coordinate with Acharya Ji, Pooja Ji, and office staff to ensure smooth execution of assigned tasks.

   • Liaise with the NLS Core Volunteer Team to address their queries and coordinate necessary work.

   • Maintain regular follow-up with employees to track the progress and completion of assigned tasks.

2. Event & Camp Management

   • Oversee preparation for monthly 4-day camps, meetings, and other events.

   • Assign duties and responsibilities to office staff as per instructions from Acharya Ji and Pooja Ji.

   • Prepare and maintain checklists for all events and ensure timely follow-up for task completion.

   • Arrange logistics for meetings, camps, and event sessions.

   • Make travel arrangements for management and team members participating in events.

   • Participate and coordinate during 4-day residential camps held in Delhi or outside.

3. Administrative Support

   • In the absence of the stock in-charge, handle inventory management (In–Out records).

   • Manage and organize data records and office documentation.

   • Ensure timely mail management, including tagging, responding, and disposing of all received emails.

   • Attend and manage incoming phone calls from team members, clients, and health seekers.

   • Place online orders through Amazon, Flipkart, or other e-commerce platforms as required.

4. Digital & Team Coordination

   • Manage and operate Google Workspace tools including Google Sheets (with formulas), Docs, Drive, Forms, Calendar, Tasks, and Keep.

   • Coordinate online meetings using Zoom and Google Meet.

   • Collaborate with internal teams such as Calling, Medical, Social Media, IT, and Admin, as well as with vendors, agencies, donors, and partners for smooth execution of organizational activities.

   • Work closely with volunteer team members to foster a trusting, inclusive, and efficient environment.

5. Additional Responsibilities

   • Work on Sundays (weekly off on Wednesdays).

   • Report and carry out any additional tasks assigned by the management or undersigned.

Requirements

• Experience: 2–3 years in MIS, Executive Assistant, or Office Coordinator roles.

• Technical Skills:

  • Proficiency in Google Workspace (Sheets, Docs, Drive, Forms, Calendar, Tasks, Keep).

  • Experience with Zoom, Google Meet, and email correspondence.

• Communication Skills:

  • Excellent written and spoken English and Hindi for professional communication and email handling.

  • Ability to interact confidently with national and NRI health seekers.

• Social Media Knowledge: Exposure to YouTube, Facebook, Instagram, and WhatsApp is preferred.

• Other Requirements:

  • Residence within 45 minutes of the head office at Saraswati Vihar, Delhi.

  • Ability to manage multiple tasks efficiently and maintain confidentiality.

  • Strong organizational, coordination, and interpersonal skills.